Accommodation Assistant

Assist in the implementation and supervision of Camp Administration in all respects, in accordance with JAFZA – PCFC SD – World Security – DP World and Dubai Civil Defence Regulations, Policies and ProceduresPrimarily accountable and responsible in assisting the Supervisor for all essential functions within your capacity related to workers residential accommodation facilities with multiple floors and multiple blocks, public facilities, recreational facilities, MEP Facilities Management, Security, kitchen facilities, documentation and records, laundry operations, all HR and operational related mail / official communication, mail, packages, parcels etc / notices, duty rosters, notices, employee welfare and safety campaigns disbursement and display without any loss or misplacement, breach of privacy, Emergency Response Procedures including Evacuation of the residents safely to the designated assembly points during a drill, exercise or live incident, conservation of resources such as water, power, refrigeration, surveillance systems, security guards on duty, communication facilities, emergency exits, lifts, cooking, prevention and control against any prohibited / contraband beverages, substances, objects such as alcohol, drugs, weapons of all kinds, cooking stoves inside the residential rooms, excessive furniture / TVs / refrigerators etc., and in achieving the overall camp discipline, hygiene, safety, security and property proper use without loss, theft, damage, destruction or misuse in any manner. 2 Camp Support & Laundry Ops Follow the Line Manager and in delivering a camp administration essential and support function as an Accommodation Assistant in a team role, in the interests of the organization, HR Management and the residents with a balance so that all are satisfied with the Camp Administration in all respects, without lapses and, negligence. Accountable assemble and dismantle bed. Responsible for Laundry day-to-day operation in term of receive and collection of uniforms from staff and supplier, ensure an accurate counting and inventory is maintained at all time with a deviation report on missing and damage uniform and also record keeping and follow-up credit notes and invoice follow-up. 3.Scheduling and CommunicationAttend daily briefing, debriefing and follow up through effective communication while developing a positive attitude to render value added service to the camp administration.Coordinate, schedule and communicate all training related programs and deployment info to the camp residents in a timely and professional manner while documenting and maintaining records.Ensure camp rule and regulations including Do’s and Don’ts must explain to every new residents through orientation at the time of arrivalAssist in Documentation and RecordsResponsible to maintain record of all Camp Administration functions which are auditable by the internal and external auditors including Camp Inspections, Incidents, Accident, Violations, Drills, Exercises, issue of materials, assets and resources inventory etc. which shall present to your colleague / Line Manager upon changing shift with a completed, clear and accurate information for their verification during duty handover. Academic 10 plus 2 qualification in any discipline Note This position is rotational every 1 months and or as per the need basis at the discretion of WS HR Management Formal Training Years of industry experience and on-the-job training. Practical Experience / Skills Minimum 1 year of overall experience in camp administration in a large company related job in any industry with good communication, writing, time management and interpersonal skills. Experience in Operations coordination or scheduling would be an added advantage