Admin Assistant (Secretary)

Responsibilities: Maintain and distribute the up-to-date documentation related to the organization and ensure that all recipients receive all revisions in a timely manner. Assist and support the organization’s personnel in maintaining documentation related to the day-to-day activities, including, but not limited to, minutes of meetings, reports, manuals, brochures, records, forms, checklists, and instructions. Assist other personnel in the organization in preparing and producing performance and progress reports of various activities and projects, and construct appropriate graphs and statistics ensuring their accuracy and consistency. Utilize all relevant database management systems, such as SAP, and other software applications to create an electronic register and maintain a history of all related documents, reports, and recommendations. Collect data and maintain regular activity reports of employees; receive, maintain, and record performance appraisal reports on overall performance of the organization personnel. Assist in tracking the organization employees’ attendance, leaves, absenteeism, and vacations; and prepare daily time sheet records. Collate and analyze data and records from all concerned personnel and submit regular summaries to the organization head. Respond to queries and correspondences and assist in routing incoming mail, preparing outgoing mail, maintaining work files, records, and other documents as directed by the organization head. Liaise with Training and Career Development Division to assist in the identification of the training and development needs for the organization’s personnel, coordinate their enrolment and participation in various training courses, and follow-up on their attendance. Coordinate with the Material and Services Procurement to prepare and make requisitions for office stationery and supplies. Operate a range of office equipment (such as printers, fax machines, copiers, and telephones) to perform administrative tasks and ensure the same is functioning properly in coordination with all concerned personnel. Perform other duties as assigned by the organization head. Ensure the compliance of safe work practices, hazardous work regulations, and PPE usage according to SATORP standards. Encourage reporting of near miss, unsafe conditions, and acts. Participate in safety audits. Attend the safety and technical training as scheduled. Qualifications: High school diploma. Minimum 5 years’ experience in oil & gas maintenance – high school. Minimum 3 years’ experience in oil & gas maintenance – diploma. Belong. Connect. Grow. with KBR!