Administrative Assistant & Communications Coordinator

Company Overview A leading Egyptian distributor of luxury sanitary-ware and wellness solutions, representing a portfolio of globally recognized international brands. The company supplies premium bathroom, kitchen, and wellness products to residential, hospitality, and large-scale development projects across Egypt, working closely with international manufacturers and a network of local partners. Job Summary We are seeking an Administrative Assistant & Communications Coordinator to manage the company's day-to-day internal and external communication, provide secretarial support to the management team, and coordinate correspondence between suppliers, clients, and internal departments. The role ensures that requests, emails, and follow-ups move smoothly and are closed on time. Responsibilities Serve as the main point of contact for supplier communication, client inquiries, sales team requests, and management follow-upsPrepare, send, and follow up on correspondence with local and international suppliers, clients, and internal departmentsProvide administrative and secretarial support to management, including agendas, calendars, meeting schedules, and remindersPrepare meeting notes, task lists, and action-point summariesCoordinate with the sales team to clarify client requirements, pending requests, and supplier responsesMaintain organized digital and physical records of email correspondence, supplier communication, and management follow-upsEscalate urgent or sensitive matters to the management team as requiredSupport general office administration and ensure smooth information flow between departments Qualifications Bachelor's degree in Business Administration, Communications, Management, or related field2–5 years of relevant experience in office administration, executive assistance, or communications coordinationExcellent written and spoken EnglishStrong email-writing skills and a professional communication styleStrong organizational skills and attention to detailAbility to follow up persistently, professionally, and politelyAbility to handle simultaneous requests from management, sales, suppliers, and clientsProficiency in MS Office Suite, particularly Outlook, Word, and ExcelDiscretion in handling confidential or sensitive business information