Crewing Administrative Assistant

Job Description Maintain and update daily operations sheets to ensure accurate, real-time visibility of offshore activities. Liaise with the administrative department to facilitate seamless crew change arrangements and offshore team requests. Prepare professional CVs tailored to specific project requirements and manage all related administrative documentation. Oversee Personal Protective Equipment (PPE) requests by consolidating crew requirements and coordinating with warehouse, administration, and travel teams. Collaborate with the Finance Department to manage cash requests, process settlements, and ensure all related documentation is completed accurately and on time. Collect, review, and update timesheets for local and expatriate ROV personnel, Project Managers, Workshop staff, and Trainers, ensuring data accuracy through cross-verification with team feedback and submitted records. Manage hand-carry shipment requests by verifying details, assigning ROV Pilots for delivery, and preparing necessary airport authorization letters. Project Support: Provide critical administrative coordination for ongoing tenders and upcoming projects. Perform additional duties as assigned by Management to support operational continuity. Job Requirements -Experience: 0–2 years of professional experience. -Preferred Background: Prior experience as a Crewing Coordinator or Offshore Coordinator will be given first priority. Candidates with a background as an Account Manager, Projects Coordinator, or Documentation Coordinator are also highly suited to this role. -Very good command of English (written and spoken). -Strong skills in Microsoft Suite.