Events & Public Relations Assistant

Job Description Job Title: Events & Public Relations Assistant o Location: Cairo / Alexandria (Travel Required) o Experience: Entry-level “0 -1 year” - Fresh Graduates are encouraged to apply o Employment Type: Full-Time o Mandatory Requirement: Must be available and willing to travel frequently between Cairo and Alexandria to support iVein Clinics' branches, events, and business activities. About the Role: iVein Clinics is seeking a proactive, organized, and energetic Events & Public Relations Assistant to provide operational and administrative support to the Events & PR Specialist in planning, organizing, and executing corporate events, medical awareness campaigns, exhibitions, and public relations activities across all iVein Clinics branches. The successful candidate will play a hands-on role in preparing and transporting event materials, coordinating logistics, assisting with event setup and dismantling, handling event equipment, supporting supplier coordination, and ensuring the smooth execution of events. This position requires flexibility, frequent travel between Cairo and Alexandria, and the ability to work efficiently in a fast-paced environment while maintaining high operational standards. Key Responsibilities: ➢ Event Planning & Operational Support Provide operational and administrative support to the Events & PR Specialist in planning, organizing, and executing corporate events, medical awareness campaigns, exhibitions, conferences, and internal activities. Assist in implementing event plans and ensure assigned tasks are completed according to agreed timelines. Support the smooth execution of events under the direct supervision of the Events & PR Specialist. ➢ Event Logistics & Preparation Prepare, organize, transport, and distribute event materials, branding assets, promotional items, giveaways, and event supplies before each event. Assist with venue preparation, event setup, branding installation, registration areas, signage, and overall event logistics. Support event dismantling after completion, ensuring all materials and equipment are collected, organized, and stored properly. ➢ Supplier & Internal Coordination Coordinate with suppliers, vendors, printing companies, and service providers as assigned by the Events & PR Specialist. Follow up on deliveries, event requirements, and logistical arrangements to ensure timely execution. Coordinate with Marketing, Operations, and branch teams to ensure all event requirements are fulfilled efficiently. ➢ Event Execution & On-Site Support Provide hands-on operational support during events, exhibitions, conferences, workshops, and marketing activations. Assist in handling event equipment, display stands, branding materials, banners, promotional items, and giveaways before, during, and after events. Support in ensuring event areas remain organized, presentable, and fully operational throughout the event. Assist in resolving operational issues during events and escalate any concerns to the Events & PR Specialist when necessary. ➢ Content & Media Support Assist with photography and content capture during events whenever required. Coordinate with the Marketing team to ensure all required event content is captured and documented. Organize event photos, videos, and supporting materials after each event. ➢ Administrative Support Prepare guest lists, attendance sheets, event checklists, shipping lists, and administrative documentation. Assist in preparing post-event reports and collecting event feedback. ➢ General Responsibilities Travel frequently between Cairo and Alexandria to support company events, branch activities, and business initiatives. Perform physical tasks related to event preparation, setup, transportation, equipment handling, and dismantling whenever required. Work flexible hours, including evenings or weekends, depending on event schedules. Perform any additional duties assigned by the Events & PR Specialist or Marketing Management. Job Requirements Bachelor's degree in Marketing, Public Relations, Mass Communication, Business Administration, or a related field. Fresh graduates with a strong interest in Events, Marketing, Brand Activation, or Public Relations are encouraged to apply. Previous internship or volunteer experience in organizing events is considered an advantage but is not mandatory. Willingness to travel frequently between Cairo and Alexandria. Flexibility to work outside regular working hours during events whenever required. Excellent organizational and time management skills with the ability to manage multiple tasks simultaneously. Strong communication and interpersonal skills with a professional and positive attitude. Hands-on mindset with a willingness to participate in operational and physical event activities. Ability to work under pressure and adapt quickly in a dynamic environment. Ability to coordinate effectively with internal teams, suppliers, and external service providers. Fluency in spoken and written Arabic and English is required. Proficiency in Microsoft Office (Word, Excel, and PowerPoint). Knowledge of social media posting, creating graphics, or designing marketing materials is considered an advantage. Personal Attributes & Competencies : Positive attitude with a proactive approach to work. Excellent written and verbal communication skills in both Arabic and English. Strong interpersonal skills with the ability to communicate professionally with colleagues, patients, suppliers, and external stakeholders. Friendly, approachable, and able to work effectively as part of a team. Professional with a strong understanding of workplace ethics, etiquette, and confidentiality. Customer service-oriented; previous customer-facing experience is considered an advantage. Well-organized, reliable, and willing to support colleagues whenever needed. Flexible, adaptable, and eager to learn and develop new skills. Self-motivated with the ability to work independently while maintaining a collaborative mindset. Able to represent iVein Clinics professionally during events and public activities.