Executive Assistant – CEO & COO

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide dedicated support to the CEO and COO. This is a fast-paced role requiring exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining strict confidentiality. Fluency in English is a mandatory requirement. • Manage the CEO's and COO's calendars, appointments, and daily schedules. • Coordinate meetings and communications between the Group's companies and key personnel. • Handle email correspondence, screen communications, and prepare professional responses where appropriate. • Arrange domestic and international travel, including flights, hotels, visas, and itineraries. • Prepare and reconcile travel expenses and process overseas tax refund/reclaim applications. • Manage airline loyalty programmes and miles to maximize travel benefits. • Oversee household staff administration, including attendance, payroll coordination, leave records, and other HR-related matters. • Coordinate company vehicle administration, including registration renewals, insurance, servicing, and fleet records. • Review and monitor fuel consumption reports for company drivers. • Prepare reports, presentations, and correspondence as required. • Liaise with internal departments and external service providers to ensure smooth day-to-day operations. • Handle confidential information with the highest level of professionalism and discretion. • Perform any other executive or administrative duties assigned by the CEO and COO. • Bachelor's degree or equivalent qualification. • Minimum 5 years' experience as an Executive Assistant or Personal Assistant supporting senior executives. • Excellent organizational, time management, and multitasking skills. • Strong written and verbal communication skills in English. • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). • Experience in travel coordination, expense reconciliation, and executive calendar management. • High level of professionalism, discretion, and confidentiality. • Ability to work independently and under pressure in a fast-paced environment. • UAE driving licence is an advantage. • Location: Dubai, UAE