Executive Assistant

Job Description Acting as the administrative point of contact between the executive and internal/external clients Handling executive’s requests & queries appropriately Maintain diary, arrange meetings/appointments and provide reminders Conserves executive’s time by reading and routing correspondence; drafting letters, documents; collecting information and initiating communication Undertaking the tasks or receiving calls and taking messages Prepares and produces reports, presentations and briefs Executes information by transcribing, formatting, inputting, editing, copying and transmitting data Secures information by completing database backups Provides historical reference by developing and utilizing filing & retrieval systems; recording meeting discussions Develops and carries out documentation Maintains internal and external customer confidence by protecting operations and keeping information confidential Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders and verifying receipt of supplies Job Requirements Excellent MS Office knowledge (Excel, PPT, Word) Knowledge of modern methods of office administration Knowledge of business correspondence formatting Knowledge of proper telephone etiquette Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) Excellent verbal and written communications skills Discretion and confidentiality