F&B Administration Assistant

Company description The FAENA Movement is a journey of art, culture, and community. Rooted in the soulful traditions of the South and elevated by imaginative design, our culture celebrates authentic hospitality and transformative experiences. We create spaces where dreams are brought to life — through bold ideas, meaningful collaboration, and a deep sense of purpose. As we continue our expansion into the Kingdom of Saudi Arabia, FAENA The Red Sea will mark a new chapter — visionary in spirit, exceptional in execution. We’re building more than a hotel; we’re shaping a world of beauty, wonder, and connection. If you’re driven by creativity, excellence, and a desire to be part of something extraordinary, we invite you to help bring this vision to life. Job description We are hiring for a F&B Administration Assistant at FAENA The Red Sea, where vibrant dining experiences meet precision behind the scenes. Supporting the EAM F&B and leadership team, this role ensures the smooth coordination of daily operations through exceptional organization, communication, and attention to detail. From managing schedules and documentation to supporting reporting and events, you play a critical role in enabling the team to deliver bold, memorable, and flawlessly executed experiences across every venue. Key responsibilities Provide day-to-day administrative support to the Director of F&B and leadership team Manage calendars, meetings, and departmental communications with accuracy and efficiency Prepare reports, presentations, and internal documentation to support operational needs Maintain organized filing systems, contracts, menus, and departmental records Coordinate meetings, take minutes, and track follow-ups on key action points Assist with monthly reporting, including financial and operational data consolidation Support payroll inputs, attendance tracking, and scheduling coordination Act as a liaison between F&B and other departments to ensure smooth communication Assist with event administration, including proposals, contracts, and coordination Support menu updates, pricing documentation, and system uploads Maintain up-to-date knowledge of all F&B outlets and offerings Provide administrative and occasional operational support during peak periods Qualifications 1–2 years’ experience in an administrative role within hospitality or a similar environment Diploma or degree in Hospitality, Business Administration, or a related field preferred Strong proficiency in Microsoft Office (Excel, Word, PowerPoint) Familiarity with systems such as Opera, Micros, or similar is an advantage Highly organized with strong multitasking and time management skills Excellent communication skills in English and Arabic Detail-oriented with a high level of accuracy and professionalism Strong interpersonal skills and ability to work cross-functionally Discreet and able to handle confidential information with integrity Proactive, adaptable, and solutions-driven Passion for hospitality and delivering exceptional guest experiences