Administrative Assistant

Coordinate and schedule meetings, appointments, and travel arrangements for executives and team members.

Prepare meeting agendas, take minutes, and distribute them to participants, ensuring accurate documentation of discussions and decisions.

Handle confidential and sensitive information with discretion and professionalism.

Maintain and update contact lists, databases, and distribution lists to ensure accurate and current information.

Assist with bookkeeping tasks, such as processing invoices, expense reports, and purchase orders.

Monitor and respond to office communications, ensuring timely and appropriate responses.

Support project management activities by tracking deadlines, milestones, and deliverables.

Required skills and qualifications

Bachelor’s degree in Business Administration, Office Management, or a related field.

Demonstrable experience as an administrative secretary, executive assistant, or similar role with a minimum of 2 years in administrative support.

Strong organizational, multitasking, and time management skills, with the ability to priorities tasks and meet deadlines.

Excellent written and verbal communication skills, with attention to detail and accuracy.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.

Ability to work independently and collaboratively in a fast-paced and dynamic environment.

Professional demeanour and strong interpersonal skills, with the ability to interact effectively with all levels of the organisation.