Administrative Assistant

Job Description Provide a full secretarial and clerical support service to the Dean of the Faculty and staff within the department. Maintain effective diary management, including the co-ordination of all meetings and appointments and the provision of a schedule of activities and briefings for the Dean of the Faculty Review and amend material/correspondence for the Dean of the Faculty and co-ordinate responses; take action on incoming mail as required i.e., priorities, anticipate action required and prepare routine responses. Maintain archiving office systems (manual and electronic). And coordinate with other BUE departments (e.g., Finance, Human Resource, Procurement, etc.) if needed. Prepares and produces technical documents, reports, correspondence in response to certain requests. Prepares regular reports, gathering, and summarizing data to keep managers up to date with the department status and the need for related actions. Prepare, copy, and distribute documents, papers and correspondence as required. Act as the first contact point for handling inquiries/clarification, maintain databases and support in reviewing document censuring its accuracy. Assist with the organization, hospitality, secretarial servicing and taking minutes of departmental meetings and to prepare reports as required. Undertake variousduties as assigned by Dean of the Faculty. Update data on the faculty website. Responsible for smooth operation of the research center Job Requirements Educational Qualifications: Bachelor’s degree Experience: 1 to 4 years of experience in a clerical or secretarial job, preferably in the education sector and/or a multinational corporation Technical Skills: MS Office. Gender: Female