Assistant, Receiving

As an Assistant Receiving, receiving you need to have the advanced understanding about financial standards, SOP s, and reporting deadlines within hospitality industry. They must possess extensive experience in delivering exceptional ultra-luxury experience to stakeholders and have a proven track record in effectively managing a team. The Assistant, Receiving will play a pivotal role in ensuring seamless and efficient finance operations while upholding the highest standards of guest satisfaction.Key Duties and ResponsibilitiesVerify that an approved Purchase Order is raised before receiving any goods and check all deliveries against the PO, delivery note, quantity, specification and price.Report shortages, excess quantities, substitutions, damaged goods or price discrepancies to Cost Control/Purchasing.Raise GRNs for goods received without invoices and ensure all receiving transactions are accurately recorded in ERP System.Reconcile invoice prices with Purchase Orders and submit invoices with the Invoice Verification Log and supporting documents to Finance daily.Ensure credit notes are obtained and documented before returning any goods to suppliers and follow up on outstanding returns and credit notes.Ensure relevant departments are informed promptly when goods are received and ready for collection.Check food and vehicle temperatures and ensure perishable goods are transferred promptly to the appropriate department or storage area.Assist in maintaining an organized and efficient loading bay, including coordinating delivery vehicles and liaising with Stewarding to maintain cleanliness and hygiene.Assist Cost Control with daily receiving checks, month-end closing, reconciliations, open PO monitoring and investigation of discrepancies.Provide support to departments and managers regarding ordering procedures, Purchase Orders and ERP queries.Maintain proper filing of POs, GRNs, invoices, delivery notes, credit notes and other documents for audit and review.Ensure compliance with hotel financial, receiving, inventory and food safety procedures.Perform any other duties and responsibilities assigned by the Cost Controller or Director of Finance. Minimum of 2 years of experience in receiving or different disciplines in finance within the luxury hotel industry.Knowledge of hotel ERP/procurement systems.Good understanding of Purchase Orders, GRNs, invoices, credit notes and receiving procedures.Good Excel, numerical and analytical skills with strong attention to detail.Strong organizational, task management and problem-solving skills.Good communication and interpersonal skills with the ability to work effectively with suppliers and operational departments.Knowledge of hospitality compliance, food safety and inventory controls is preferred.