Executive Admin Assistant

Job summary Supports the general manager and his/her team by assisting on administrative responsibilities. Duties include organizing, composing and distributing correspondence to both employees and guests, initial response and follow up to inquiries and collecting and tracking problem resolution information. Candidate profile Education and experience High school diploma or GED; 1 year experience in administrative assistance, clerical services, or related professional area. OR 2-year degree from an accredited university in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or related major; no work experience required. Core work activities Providing documentation and reporting support Assists managers in preparation of various reports and presentations. Attends, transcribes and distributes minutes, and participates in staff meetings, executive committee meetings and department meetings as needed. Makes new files, maintains existing files. Maintains giveaway/donation files and assists in making reservations. Provides administrative support to manager(s) and department. Supporting correspondence Composes, produces and signs correspondence on routine matters. Produces and distributes correspondence as required. Answers department phones. Acts as a receptionist for manager and, when necessary, other department members, providing assistance to callers as required. Sorts and distributes mail. Providing exceptional customer service Provides services that are above and beyond for customer satisfaction and retention. Ensures the quality, standards and meets the expectations of the customers on a daily basis. Attends meetings and communicates with executives and peers as an effort to improve quality of service. Additional responsibilities Ensures VIP amenity requests from GM/DOPS are handled in a timely manner. Signs for managers and releases, with specific permission. Communicates the importance of safety procedures, detailing procedure codes, ensuring employee understanding of safety codes, monitoring processes and procedures related to safety. Attends meetings to plan, organize, prioritize, coordinate and manage activities. Works with other people to gather the information necessary to manage projects, achieve goals, and resolve problems. Informs and/or updates the executives and peers on relevant information in a timely manner. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law. When you join the Sheraton family, you become a member of its global community. We’ve been a place to gather and connect since 1937. At Sheraton, associates create a sense of belonging in more than 400 communities around the world. We invite, we welcome, and we connect guests through engaging experiences and thoughtful service. If you’re a team player who is excited to deliver a meaningful guest experience, we encourage you to explore your next career opportunity with Sheraton. Join us on our mission to be ‘The World’s Gathering Place’. In joining Sheraton Hotels & Resorts, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.